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Weddings Terms & Conditions

WEDDING TERMS & CONDITIONS

  1. The Keadeen Hotel, hereafter referred to as “the hotel”, hosts only one wedding per day. However, the hotel reserves the right to host more than one (1) event, other than a wedding, on any day. As such, exclusive use of the entire function & banquet area(s) that are not included as part of the wedding package is never guaranteed, but The Keadeen Hotel will endeavour to ensure your day is a success.

  2. All references to the package refer to the wedding package provided by The Keadeen Hotel and include Civil Ceremony packages where applicable.

  3. A Provisional Booking with no obligation to confirm same of your preferred date will be held for 14 days, subject to availability.

  4. All weddings must be booked a minimum of 6 months or more prior to the event.

  5. A non-refundable deposit of €1,500 is required to secure and confirm the booking date. Said deposit is transferrable for a period of 12 months.

  6. Payment of the deposit by Banker’s Draft or Cash indicates an acceptance and understanding of these Terms and Conditions.

  7. To avail of our wedding package on a Friday/Saturday, a minimum number of 130 adults is required. A minimum charge for 130 guests will apply regardless of actual attendees under that number. Bank Holiday Fridays and Saturdays and Fridays/Saturdays through the month of August = minimum 150 adults. A minimum charge for 150 guests will apply regardless of actual attendees under that number.

  8. The final number of attending guests charged is required 48 Hours prior to your function. This will be deemed as minimum numbers for the day. No decrease will be entertained. Any increase in numbers will be charged accordingly.

  9. Package prices quoted are fixed for 20__ and include value added tax (VAT) (however prices are subject to annual increase i.e. government VAT).

  10. Menu choice is to be made three months prior to the function. The chosen menu must consist of five courses.

  11. The Hotel will not be liable for any failure or delay in providing facilities, services, food or beverages as a result of force majeure events and/or matters outside of its control.

  12. The Hotel does not accept responsibility for any item(s), including but not limited to, wedding gifts, cards, cash and/or any other item which may be handed in to reception.  We strongly advise that an appointed member of your wedding party look after this and this person’s name be made known to the Events team prior to your wedding day. Safes are provided in the Bridal Suite and Reception and items are deposited at owners' risk.

  13. No Food or Beverage items may be brought into the Hotel or consumed on site (apart from the wedding cake) and all HACCP regulations apply to external suppliers.

  14. Full payment of the Pro Forma Invoice for Weddings/Banquets is required 12 working days prior to the function by Banker’s Draft or Cash. Failure to do so may result in cancellation of the event.

  15. The Package does not include a wedding tasting, however, should wish to have a tasting we can arrange this for you at an additional cost. Please contact our Wedding Team to arrange this. (Please note: your wedding menu must be submitted one month prior to the wedding, therefore if you require a tasting this should be prior to this and must be booked 2 weeks in advance. Tasting Menus are limited at time of Booking)

  16. The Hotel reserves the right to cancel the event and refund the deposit in the circumstances where the booking is made through a third party and/or under false and/or fraudulent pretences.

  17. Wedding event bookings must be made by both parties of the wedding couple. No wedding event bookings will be accepted by a third party. The hotel reserves the right to cancel the event, without notice, should it become known that a third party has made the booking, or that the person(s) booking the event has presented themselves in a false and/or fraudulent manner.

  18. We can offer your wedding guests a special overnight accommodation rate based on availability. All individual bookings are to be guaranteed by a credit card number. The Hotel offers 3 grades of bedroom: Deluxe; Superior, and; Standard Rooms. All room grades are let based on availability at the time of booking. The Hotel cannot guarantee that a certain grade of room will be available at the time of booking.

  19. The hotel reserves the right to bill any charges at a later date that are outstanding at the time of final payment.

  20. On confirmation of your wedding booking, 33 guest bedrooms (including the wedding apartment and 2 complimentary rooms) out of 71 available rooms, will be held in your name. Any further requirement for bedrooms, beyond the 33 guest rooms held as part of the package, will be subject to availability and cannot be guaranteed. We recommend frequent contact with the reservations department in order that your allotment of rooms can be decreased/increased as required, where available.

  21. The hotel's contract for guest accommodation is between the hotel and the booker of same. Any bedrooms not confirmed one month prior to the wedding date will automatically be released for resale by the Hotel. Subject to the above, the Hotel reserves the right to resell guest bedrooms.  

  22. It is the Hotel’s policy to close our bars punctually in accordance with current licensing laws, including any extension to serving hours provided. The hotel reserves the right to close any/all bars and eject any guest(s) from the premises that they deem to be displaying behaviour that is inappropriate, aggressive, and/or a danger to health, safety or welfare of any other person(s) on the premises including staff and/or any other guest of the hotel in accordance with the Intoxicating Liquor Acts.

  23. Amplified music and entertainment must cease by 2am sharp.

  24. The Hotel may cancel an event if it might prejudice the reputation of the hotel, and in such event the hotel will refund all advance payments made but will have no further liability.

  25. The Resident’s Bar is strictly only available to resident guests of the hotel and remains open at the discretion of management, who reserve the right to close the bar at any time should it be deemed it appropriate in the circumstances. The Resident’s Bar closes at 3.30am at the latest. No alcohol will be served after this time.

  26. The Couple must supply to the hotel one month prior to the event date a copy of Public Indemnity Insurance for any third party suppliers i.e. Band, Irish Dancers, chair/table suppliers, etc. Failure to provide a satisfactory public indemnity insurance certificate will result in the supplier being unable to perform/provide goods/services on the premises.

     

    The Keadeen Hotel may cancel the event in the following circumstances:

  • The Hotel has reasonable belief that the booking might prejudice the reputation of the Hotel and/or the health, safety and/or welfare of staff and/or guests.

  • Guests attending the Event behave in any way considered to be aggressive, offensive or contrary to normal expected standards of behaviour and/or commit criminal acts.

  • A third party has made the booking, or that the person booking the event has presented themselves in a fraudulent manner.

  • Full and final payment is not made within the agreed timeframe within these terms & conditions.


Payment:

  • €1,500 - Initial Deposit to secure date

  • €500.00 – 3 months later

  • Full & Final Payment due 12 working days in advance of wedding date

Cancellation:

In the unlikely event of a cancellation by the wedding couple, notification must be sent to the hotel in writing. Unfortunately, your deposit will be forfeited and cancellation payments will apply, where appropriate, as per the written terms & conditions signed by the parties.